Modern business relies heavily on sharing of sensitive and crucial documents. Remote working is becoming more commonplace and the ability to share documents quickly and efficiently is essential to productivity and efficiency. However, with cyberattacks and data breaches increasing, it is becoming increasingly important to be more efficient in how you handle sensitive information to avoid it from being stolen by a third party.
Sensitive information consists of personal information such as bank details health records, addresses. Confidential information is comprised of the company’s policy documents, innovation secrets and future plans.
Whether you work in the private or public sector, safeguarding your confidential documents is essential. Typically, these types of documents are sent via mail or via email, which aren’t always the most secure methods. Email is not always encrypted and is therefore vulnerable to spammers and hackers. They could intercept the message to gain access to sensitive and confidential information. Posting files is not the most secure option as the document can be stolen and lost during transit.
Utilize an online secure document transfer site like WeTransfer or Dropbox to safeguard your files. This kind of software has encryption technology, which safeguards files both while they’re being transferred and also after they are received. It can also be used to audit and track files so that you are able to know who has access to the file, when it was uploaded, and the method by which it was downloaded or uploaded. This will allow you to be in compliance with all laws and avoid penalties resulting from data violations.